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Eagle Project Coach

A Eagle Project Coach is an adult registered as a leader within the BSA, that has been assigned by the Troop 337 Scoutmaster for a particular Eagle Candidates project.   The purpose of a coach is to provide assistance through evaluating the project plan, and discussing its strengths, weaknesses, and risks with the Eagle Candidate.  Coaches do not have the authority to nor should they try to dictate changes, or take any other such directive action.  

It is very important as a coach to allow the Scout to lead his own project in every way, and to allow him to make his own decisions, even if those decisions aren’t what you, as the coach, feel is the best way (or the way you’d do it).   If you point out weaknesses or concerns, the scout needs to understand these are not directives, but observations, and he should feel free to do it his way.   If there is a real concern that something the Scout is planning is going to completely fail, or be safe, that is the time to step in and insist or something if needed.  Otherwise, the scout should be allowed to make mini-mistakes that won’t impact the project in a huge way. 

Preparation

Coaches should do the following prior to engaging as a coach:

  • Eagle Project Workbook - This is the workbook the Eagle Candidate will be using.  It contains 3 parts:  The proposal, the project plan, and the report.
    • Download from Scouting.org – CLICK
    • Read the entire workbook from start to finish
    • Search for the word Coach, and pay special attention to those sections
  • Guide to Advancement - This is an official BSA document all about advancements.
    • Download from Scouting.org – CLICK
    • Read the section "Eagle Scout Service Project Coach"
  • Troop 337 Eagle Candidate Information - This is produced by Troop 337, and is given to all Eagle Candidates when they become Life Scouts and is signed my themselves and their parents
  • Troop 337 Eagle Project Instructions - This will be the most important document for you to have as a coach
    • Go to the Troop 337 Eagle Page Here - www.troop337.com/eagles
    • Download the PDF  named: Troop 337 Eagle Project Instructions
  • Completed Eagle Project Proposal - You can get a copy of the completed and approved proposal from the Eagle Candidate. 
Duties Overview

These are the duties of the Scoutmaster and Project Coach
  1. Provide Scout "Eagle Candidate Information" document when he becomes a Life Scout - Have parents Sign - Scoutmaster
  2. Guide the Eagle Candidate through the proposal process, meeting with the Scout and with the Project Beneficiary as needed - Scoutmaster
  3. Once the proposal is complete, and has the signatures, engage the Eagle Candidate, and be the coach for the last 2 phases of the project workbook:  "Project Plan" and "Report" - Coach
  4. As the project is underway, support the Project in regards to coordinating dates/times/facility use with Candidate - Scoutmaster
  5. Attend project work days to observe, and to be there in case the Eagle Candidate asks for help on how to handle particular situations - Scoutmaster and/or Coach.  
  6. On project work days, ensure a "Safety Talk" happens at the beginning and provide the needed Adult Leadership - Assigned Troop Leader
  7. Secondary review of the project plan (prior to execution of project), and the Final Report - Scoutmaster
  8. Work with the Scout on getting copies for the Eagle Board of Review - Scoutmaster
PHASE 1 - PROPOSAL 
(completed by Eagle Candidate under the guidance of the Scoutmaster)

PHASE 2 - PROJECT PLAN
  1. First Meeting - Connect with the Eagle Candidate initially.   Youth Protection Guidelines dictate that no one-on-one meetings occur.   You can meet at a table with just you in the scouts, but in view of other adults.    Note: All future meetings should be called by the Scout, not the coach.   The scout needs to drive the project, the coach is a resource
  2. Project Plan Document - Technically, the Eagle Candidate can do his project without filling out the "Project Plan" section of the workbook.  But Troop 337 expects all candidates to complete this section in detail, because it is a very good document, and will ensure proper planning and success, and will teach the scout how to plan and lead a project.  The scout should not be actually doing any work on the project, until he has completed the Project Plan.  One exception might be fundraising.  Here are a few points of  discussion about the project plan:
    • Comments from Your Proposal Review - Ensure that the scout has filled out this section, as he will have already met with the council or district rep
    • Project Phases - Note, these should be detailed and include approximate start/end dates.  Part of the project is fundraising, and should be included.  Another part is producing the project reports and writing thank-you notes to donors.
    • Attachments - Encourage the Scout to produce hand or computer generated drawings and/or notes, and to attach them.
    • Permits and Permissions - This likely will have been worked out with the beneficiary during the proposal phase.  If not, ensure the scout does not proceed until he has the proper permits or permissions in place.
    • Materials / Supplies - The scout can go online to get prices and/or go in person.   Prices should be relatively accurate if possible.
    • Tools - Remind the Scout that any tools at the Scoutpost and resources such as ice, coolers, first aid kit, etc, can be borrowed from the Scoutpost.
    • Giving Leadership - Scouts often ask if they have to invite the whole troop to help.  The answer is "No".   Depending on the Troop Size, it may be better to give individual invitations, or invitation-by age or patrol.   If it's the type of project which can use the whole troop, that's great too.   Adults can help, but the scout should be encouraged to use youth membership and youth friends as much as possible.  Keep an eye out so that the project doesn't get overrun by adults (which can easily happen)
    • Logistics - The Troop can coordinate the use of the Flatbed Trailer if needed for transport of supplies.    Regarding feeding the workers, they need to have a plan to feed drinks and sometimes stacks.  If during lunch or dinner hours, they must supply a meal.

  3. Fundraising Application - This is needed if the Scout plans on receiving any kind of donations from anyone who is not a member of his family, the Troop, the Pack, or the beneficiary.  It can be found in the Eagle Project Workbook, following the Project Plan section.   Once filled out, it should be sent to the Scoutmaster, and then the Beneficiary for approval.  Then the Scoutmaster will work with the Scout to get it sent to council.
PHASE 3 - EXECUTION
  • Fundraising
    • The scout is encouraged to hold a fundraising event to raise money for the project.  If the scout does have a fundraising event, he should provide the coach a basic agenda to include:  Supplies, Leadership Groups, and Timeline Agena.  Ideas include car wash or donation dinner.
    • Ensure if the Scout is fundraising beyond Family, Troop or Pack membership, or Beneficiary membership that the fundraising application (see above) is completed.
    • Checks may be written to BSA Troop 337 and earmarked as the Scouts Eagle project (by name).   IRS Donation letters can be generated by request (ask the Scoutmaster)
    • Donation emails or letters that go out must be pre-approved by the coach and/or Scoutmaster
  • Work Days - Work days must be coordinated with the Scoutmaster.   The Troop does not want work days on Sunday before 2pm.  Follow-on work days should be pre-scheduled




Helpful Hints
  • PDF Project Workbook
  • Other Project (Rylan & Matthew)
  • Scouts Uniform with Professionals
  • Keeping trasck of hours

Questions
  • Fundraising?
  • Leftover $
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